Forms and Procedurs for FW Faculty

This page contatins information specific to FW faculty members. Information on graduate student timelines, procedures, other forms, etc. can be found on the Assistants link under the Student tab.

Forms of interest:

FW memo
FW letter
FW label
Grant coverpage
Undergraduate planning sheet
Request to modify candidacy form
Graduate course transfer request
Graduate Advanced Topics/Independent Study

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Grant Account Balances

To check the balance of a grant account:
1) Login to http://onetech.atu.edu/
2) → Finace tab
3) → Check Available Balance
4) Under "Create New Query" select Budget Status by Organizational Hierarchy
5) → Create Query
6) Check all boxes except: Temporary Budget and Accounted Budget
7) → Continue
8) Fill in:
1) Fiscal Year (year of interest - e.g., 2008 for 2007-2008 fiscal year)
2) Fiscal Period (month of interest; 1 = July, 12 = June)
3) Chart of Accounts = T
4) Fund = fund number (numbers assigned by accounting)
5) Organization = organization number
6} Program = program number (see secretaries for numbers)
DO NOT fill in Grant Number
DO check to make sure no other blocks are still filled in from the last session 9) → Submit Query
10) From here onward you can click on highligted numbers to access detailed information.
For example → Organization number, → Account Type (70 for expenditures) → 7A for Operating Expenditures; This will bring up all expenditures and the remaining balance for supplies, indirect cost, travel, and capital. If these items need to be separated for grant purposes, the budget office can be called to determine remaining amounts in each category, or they can be broken out by code. Codes are: 3xxx for supplies (except 703705 which is Indirect Costs), 4xxx for travel, and 5xxx for capital purchases. The entire table can be highlighted, copied, and pasted into Excel to facilitate calculations.